Report Procedure: Any person who believes they have experienced or witnessed discrimination, harassment, retaliation, or any other inappropriate behavior in violation of Association policy should promptly report the incident to https://report.syntrio.com/morealtor or 833-380-8900. Reports may be made anonymously; however, this may inhibit our ability to investigate the report without further information. You may also submit reports via email to reports@syntrio.com but they must reference Missouri REALTORS® and may not be anonymous.
Post-Report Process: All reports made by non-employees of Missouri REALTORS® and potentially in violation of a conduct-related policy of the Association will be investigated promptly and with strict confidentiality. If outside legal counsel is retained for an investigation, they shall provide his/her investigatory findings to the Investigatory Team consisting of the President, President-Elect, one (1) member of the Executive Committee selected by the highest-ranking officer not named in the complaint, the Association’s General Counsel, and Chief Executive Officer shall also serve on the Investigatory Team for administrative purposes.
If the report involves the President or President-Elect, they shall be replaced on the Investigatory Team by the immediate Past President or, alternatively, by another member of the Executive Committee selected by the highest-ranking officer not named in the report. If the report involves the Association’s General Counsel and Chief Executive Officer, or if they are otherwise conflicted out, they shall be replaced on the Investigatory Team by outside legal counsel.
When an individual filing the report ("Reporter") is the person directly impacted ("Targeted Individual"), the individual accused of the violation ("Respondent") will be notified of the report and informed of the investigation process, within thirty (30) calendar days of the initial report being filed. This Respondent will have an opportunity to respond to the report and provide input for the investigation to the investigator, within thirty (30) days of receiving the report.
When the Reporter is an individual who observed or was made aware of inappropriate conduct involving a Targeted Individual, the Targeted Individual will first be contacted to substantiate the report. If the Targeted Individual substantiates the report, the Respondent will be notified of the report and informed of the investigation process, as outlined above. If the report is not substantiated by the Targeted Individual, the Reporter will be notified that the report will not proceed.
Post-Investigation Process: If an investigation substantiates that a violation of an Association Conduct Policy has occurred, the Investigatory Team will make a recommendation for disciplinary action, subject to approval of the Executive Committee. Disciplinary action may consist of any sanction authorized in the National Association of REALTORS® Code of Ethics and Arbitration Manual, such as verbal or written warning, probation, suspension, or expulsion depending on the gravity of the incident. Prior incidents of similar behavior shall be taken into consideration when determining the appropriate disciplinary action.
The Respondent will be informed of the outcome of the investigation. Respondents deemed to be in violation of an Association Conduct Policy will receive written documentation of any actions taken. Reporters will also be informed of whether the Respondent was found in violation or not. Unless they request otherwise, or if their contact information is not available (including complaints made anonymously). No investigation notes or reports will be available to anyone outside the Investigation Team unless otherwise required by law.
Substantiated complaints and disciplinary action history may be considered as part of future volunteer leadership consideration and applications, where appropriate.
Appeals: Should a Respondent wish to appeal a decision against the Respondent resulting in discipline of the Respondent within thirty (30) calendar days after it is sent to the Respondent, the Respondent may make an appeal to the President, who is required to bring the matter to the Executive Committee for review within an additional sixty (60) days. Grounds for appeal are limited to claims of procedural error, substantive or significant new evidence, or evidence of bias in the fact-finding and decision process. The Executive Committee may uphold, reject, or adjust the findings or ask for further investigation. The determination of the Executive Committee is final and cannot be appealed by the Respondent. No appeal is available to any other persons other than member-Respondent.
Statement on Retaliation: It is contrary to this Policy for a member, any witness or participant in a complaint investigation, volunteer or vender to retaliate against any Director, Officer, other member, vendor, or volunteer who files a report of harassment. All possible steps will be taken to eliminate the possibility of retaliation resulting from the filing of a complaint. In the event a complaint report of harassment is found to be totally and completely without basis, appropriate disciplinary measures may be taken against the Director, Officer, member, vendor, or volunteer who brought the complaint. While this is in no way intended to discourage Directors, Officers, members, vendors, or volunteers who believe they have been the victim of harassment from bringing a complaint, the State Association recognizes that a charge of harassment can cause serious damage to the personal reputation and professional career of the accused.